Skip Navigation

File Preparation

Print File Preparation

Preparing your file for professional printing can be a daunting task. We’ll make every effort to work with you to assure that the quality of your project meets your expectations. Here are our recommendations to assure the best results. Look for software-specific instructions at the bottom of the page.

Color Mode and Image Resolution

All images and print files should be submitted in CMYK or Pantone color mode. Recommended image resolution for offset and digital print is 300 dpi at final size. Recommended image resolution for wide format print is 150 dpi at final size.

Bleeds and Safe Area

A bleed will allow objects, such as pictures, to go beyond the defined borders of a printed page. You can use it when you want to avoid white margins for certain objects in your publication.
Bleed: 1/8" all sides
Safe Area (Shown in Magenta): Allow a minimum safe area (margin) of 1/8"

print file preparation


Use the templates below to ensure proper, speedy, accurate production of your print job.

  Horizontal Vertical


Common File Formats

PDF – Prepared for print in CMYK or Pantone mode with bleeds included.
Adobe InDesign – Package for print provider or include all images and fonts.
Photoshop – .psd file with layers and fonts included. Our ability to alter or correct flat image files is limited.
Adobe Illustrator – Vector files in .ai, eps or .pdf, formats are recommended. For best results, submit files at final size with fonts converted to outlines. Embedded raster images should be in CMYK or Pantone color mode and 300 dpi at final size. For best results, convert fonts to outlines in vector images.
Microsoft Publisher – Provide a pdf file and Pack and Go Save for Commercial Printer.
Microsoft Word and PowerPoint – These files are not recommended for professional printing. Convert files to pdf.


Multi-page documents (books, manuals, booklets) should be submitted in single page format and in page number order.


Always check your proof after changes have been made. Allegra provides .pdf proofs for every project for your approval. PDF proofs may vary in color from monitor to monitor unless color calibration is applied. Hard copy proofs are available upon request.

Software Specific Instructions

Illustrator – How to save a hi-res PDF with bleed.
InDesign  – How to package your file.
                 – How to set up spot colors.
                 – How to create and export bleeds.
PhotoShop – How to add bleed and crop marks.
Publisher – How to create bleeds and crop marks and save as hi-res pdf.
Word – How to create a pdf file out of Microsoft Word.
Excel – How to create a pdf file out of Microsoft Excel.

Latest Blog
3 Ways to Build the Perfect List for Your Next Direct Mail Campaign

According to this DMA Report, direct mail campaigns have high response rates. They found for existing customer lists, the response rate is on average 9%, and for prospect lists it's 5%. A well-planned direct mail campaign can help amplify your marketing strategy, break through the clutter from competitors, and drive customer action. The effectiveness of ... Continue reading "7 Ways To Get The Most Out of Your Store Signage"

In The News
Sixteen Allegra Franchise Members Named to Printing News Magazine's Annual Top 100 List

PLYMOUTH, Mich. - Sixteen Allegra franchise members have been named to this year's Printing News Top 100 Quick & Small Commercial Printers list.

Read More

Contact US

Franchise With Allegra

Freedom, flexibility, opportunity and success go hand-in-hand with being an Allegra franchise owner.

Learn More